Charities must keep books and records so that the Charities Directorate can check on the revenue a charity receives and verify that resources are spent on charitable programs. Books and records also help confirm that the purposes and activities of the organization continue to be charitable.
If a charity hires a third party to maintain its records it is still responsible for meeting the record keeping requirements.
Books and records that must be kept include...
Documents that support the information in the books and records such as invoices, vouchers, formal contracts, work orders, delivery slips, purchase orders, and bank deposit slips must also be kept.
Books and records must be kept at a Canadian address that the charity has on file with the Charities Directorate.
Books and records can be kept electronically including by scanning paper documents.
Electronic records must be properly backed up so they are not lost. Copies of paper books and records should also be kept off-site in case the originals are destroyed.
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